Privacy Policy

Privacy Policy of AZ SPORT SCHOLARSHIPS

AZ SPORT SCHOLARSHIPS places the highest priority on protecting the personal data it collects and is committed to providing the necessary safeguards for their protection. We provide this Privacy Policy Statement to help you understand how we use any personal information that concerns you.

This Privacy Policy outlines our commitment to protecting personal data, which applies to the collection, use, transfer, and retention of such data. It provides information on the types of personal data collected, the purpose of data processing, how they are managed, and your rights in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679, Law 4624/2019, and the applicable regulatory acts of the Personal Data Protection Authority.

This policy specifically applies to transactions involving natural persons—data subjects, including existing, prospective, and former clients, suppliers, consultants, partners, employees, and other individuals with whom AZ SPORT SCHOLARSHIPS has a business and transactional relationship.

1. Who is the Data Controller?

The Data Controller for your personal data is Aris Zafeiratos, sole proprietor, operating under the trade name, trademarks, and business name "AZ SPORT SCHOLARSHIPS," headquartered in Athens, at 31 Charitonidou, Neo Psychiko, and owner of the website www.azsportscholarships.com.

2. When and What Personal Data Do We Collect?

AZ SPORT SCHOLARSHIPS collects personal data in the following cases:

When you contact, engage, or interact with us in any way for the provision of our services, particularly for scholarship application support to a foreign university and promotional services.
The collected data include your full name, mother's and father's name, date of birth, high school graduation year or current school grade, team/category, academic interests and performance, athletic performance and achievements, contact details (address, residence, phone number, email), sensitive biometric data (e.g., height and weight), parents' contact details, tax identification number (TIN), as well as photos and videos related to your athletic performance and any other information included in documents or contact forms submitted to us.
The data collected are strictly necessary for providing our services, and you voluntarily provide them to support your scholarship application and receive our services.

Additionally, we collect personal data when:

You complete the online contact form on our website or send messages via social media or email, including your name, email or postal address, phone number, sport, achievements, team, birth year, and any message you send us.
You apply to participate in an event (e.g., COLLEGE SHOWCASE or FUTURE 500 ID) by filling out the respective online form, which may require details such as name, email, phone number, achievements, team, birth year, school details, height, weight, jersey size, playing position, participation in representative teams or national teams, YouTube links with audiovisual material, and parent/guardian details (name, phone, email), as well as how you learned about the event.

For the processing of sensitive personal data, you must be at least 15 years old and provide explicit consent.

When you subscribe to our newsletter, providing your email address to receive updates on our services, scholarships, programs, events, and activities.
When you browse our website, where we collect data via cookies and Google Analytics to improve user experience and track website traffic.

For more details on our cookie policy, please refer to our Terms of Use.

3. Why Do We Collect Your Personal Data?

AZ SPORT SCHOLARSHIPS collects only the necessary personal data for specific processing purposes, including:

To provide our services, particularly supporting scholarship applications, evaluating, promoting, and networking athletes, and facilitating participation in sports events.
To fulfill contractual obligations.
To communicate with you in response to inquiries or requests.
To send updates about programs, scholarships, events, and activities via our newsletter.
To maintain records for operational and legal purposes.
To support our business interests, including marketing and promotion of our services.
To comply with legal obligations, including tax and employment regulations.
To establish, exercise, or defend legal claims.

As part of these purposes, AZ SPORT SCHOLARSHIPS may:

Maintain records of collected personal data.
Publish images and audiovisual content of athletes on social media and our website for promotional purposes.
Share athletes’ personal data with coaches, sports managers, event organizers, and universities in the U.S. and abroad.
Maintain and share employee and partner records with tax and insurance authorities as required by law.

For minors, consent for data processing must be provided by their legal guardians.

Additionally, cross-border data transfers outside the EU may occur, specifically to the United States. While we take necessary precautions, U.S. law may allow government access to transferred data without full legal recourse for non-U.S. citizens.

We do not engage in automated decision-making or profiling in processing personal data.

4. Legal Basis for Processing

The legal basis for collecting and processing personal data includes:

Fulfilling contractual obligations (e.g., scholarship application assistance, event participation).
Explicit consent for processing sensitive data, such as photos and videos.
Legitimate business interests, including marketing and networking.
Publicly disclosed information by data subjects.
Compliance with legal obligations.

5. Who Has Access to Your Personal Data?

Your data may be accessed by authorized AZ SPORT SCHOLARSHIPS employees, external partners, and consultants, all bound by confidentiality agreements.

In specific cases, data may be shared with third-party service providers (e.g., software providers, consultants) under strict data protection agreements.

Your data will not be disclosed to third parties for unauthorized purposes. Exceptions include:

When you provide explicit consent for data publication.
When required for fulfilling contractual obligations (e.g., sharing data with universities for scholarship applications).
When legally required by regulatory authorities.

6. Where and For How Long Are Your Data Stored?

Your data are stored in AZ SPORT SCHOLARSHIPS’ secure system and managed by authorized personnel.

Data retention periods depend on legal and operational requirements. If processing is based on consent, data processing ceases upon withdrawal of consent.

7. Data Protection Measures

We implement appropriate technical and organizational measures to protect your data, ensuring security against loss, unauthorized access, or misuse.

8. Processing of Audiovisual Material – Consent

AZ SPORT SCHOLARSHIPS collects audiovisual material for documentation and promotional purposes. Individuals must provide explicit consent before their data (e.g., photos, videos) are published.

We take steps to respect privacy, including:

Informing individuals before recording.
Blurring faces or using general footage if consent is not given.
Ensuring the right to withdraw consent at any time.

9. Your Rights

Under GDPR (EU 2016/679) and Law 4624/2019, you have the following rights:

Right of access: Request information on your processed data.
Right to rectification and deletion ("right to be forgotten").
Right to restriction of processing.
Right to data portability.
Right to object to data processing.
Right to file a complaint with the Personal Data Protection Authority.

For inquiries or to exercise your rights, contact info@azsportscholarships.com or call +30 6989181203.

10. Policy Changes

This policy was last updated on May 25, 2018 and is subject to change without prior notice. Please review it regularly.

‍